Visitor Management
Seamless Visitor Management from Invite to Check-out
Schedule onsite meetings, pre-register visitors, and automatically provision building access—all from one unified platform. Staff create meetings in seconds; guests arrive with credentials ready.
From reception desks to multi-tenant portfolios, manage the full visitor lifecycle: invitation links, self-registration, visitor cards, time-bound access pins, and meeting status tracking.
Invite, check in and provision access in one flow
Guests
Pre-registered
Access
Time-bound pins
Core Features
Everything you need for professional visitor management
A complete meeting workflow built into your building platform—no separate visitor management system required.
Guided Meeting Wizard
Create meetings in a step-by-step flow: capture visitor details, assign a host employee, set purpose, date, and time windows—all in under a minute.
- Visitor photo capture
- Employee assignment
- Time-bound scheduling
Invitation Links
Generate shareable invitation links so visitors can self-register before arrival. Reduce reception workload and speed up check-in.
- Public self-registration portal
- Organization-branded links
- Entrance group assignment
Automatic Access Pins
When a meeting is created, access pins are automatically provisioned and synced to your entrances—visitors walk in without waiting at reception.
- Time-restricted pin access
- Auto-revoke on completion
- Device sync in real-time
Visitor Cards
Download printable visitor cards with meeting details, host information, and unique meeting codes—ready for reception or email distribution.
- PDF card generation
- Visitor photo on card
- Unique meeting codes
Status Tracking
Track every meeting from Scheduled to Completed. Mark meetings done to automatically revoke visitor access pins and keep your building secure.
- Scheduled & Completed states
- One-click completion
- Automatic pin cleanup
Vehicle Registration
Capture vehicle number plates during meeting registration. Integrates with parking and ANPR systems for seamless visitor vehicle access.
- Number plate capture
- Parking system integration
- ANPR automation triggers
The complete visitor journey
From invitation to check-out—every step is handled automatically inside TheBuildingCloud.
Invite
Staff creates a meeting or shares an invitation link with the visitor
Register
Visitor completes self-registration with photo, details, and vehicle info
Access
Access pins are provisioned and synced to entrances automatically
Complete
Meeting marked complete—pins revoked and visitor access removed
Built into your building platform
Meetings aren't a standalone add-on—they're deeply integrated with access control, entrance groups, parking cameras, and automation workflows across TheBuildingCloud.
Access Control Integration
Visitor pins sync directly to your entrances and devices
Entrance Groups
Restrict visitor access to specific building areas per meeting
Automation
Trigger parking gates, lights, and notifications on visitor arrival
Available on Pro & Enterprise plans
Streamline visitor management today
Replace paper sign-in sheets and manual access provisioning with a modern, integrated meeting and visitor management system.